Why Mobile Services Choose HiveSuite

Running a mobile service business? Whether you're a mobile mechanic, pet groomer, beautician, mobile valeter, or any service that travels to customers, HiveSuite helps you manage the unique challenges of working on the road.

The Mobile Service Challenge

Mobile businesses face specific operational challenges that traditional brick-and-mortar shops don't:

• Variable scheduling - Appointments scattered across different locations with travel time between jobs
• On-site quoting - Need to create professional quotes whilst at customer locations
• Immediate invoicing - Want to invoice as soon as the job is complete, before leaving the site
• Payment delays - Harder to collect payment when you're not in a fixed location
• Customer communication - Keeping customers updated about arrival times and appointment changes
• Equipment tracking - Managing tools and supplies across multiple vehicles or locations

HiveSuite addresses these challenges with features built specifically for businesses that operate on the move.

Mobile Service Businesses Using HiveSuite

How HiveSuite Supports Mobile Operations

1. Progressive Web App Technology

HiveSuite works as a Progressive Web App (PWA), which means:

• Install directly from your browser onto phones, tablets, or laptops
• Works on iOS, Android, Windows, and Mac without app store downloads
• Accessible from any device with internet connection
• Updates automatically without manual downloads

This flexibility is crucial for mobile businesses where you might need to access customer information from your van, create quotes on your phone at a customer's location, or review your schedule on your tablet.

2. On-Site Quoting & Invoicing

The quoting system is designed to work quickly on mobile devices:

• Multi-step wizard guides you through creating quotes
• Automatic VAT calculations
• Save quote templates for common services
• Generate PDF quotes immediately
• Convert approved quotes to invoices with one click

This means you can quote a job whilst standing in the customer's driveway, and if they approve it on the spot, convert it to an invoice before you've even started the work.

3. Appointment Scheduling

HivePlanner helps mobile businesses plan their days efficiently:

• Drag-and-drop calendar interface
• Assign jobs to specific team members (if you have staff)
• Automated customer notifications when appointments are booked or changed
• View your schedule by day, week, or month
• Track job status (scheduled, in progress, completed)

For mobile businesses, efficient scheduling means less time driving between jobs and more time earning.

4. Customer Management

Build a database of your customers with:

• Complete contact details and service addresses
• Job history showing all previous work
• Notes about specific customer preferences or requirements
• Quote and invoice history in one place

When a customer calls for a repeat service, you can pull up their entire history immediately.

5. Payment Collection

Getting paid faster with Stripe integration (paid plans):

• Send invoices with online payment links
• Customers can pay by card from their phone or computer
• Invoices automatically marked as paid when payment received
• Reduces cash handling and cheque processing

This is particularly valuable for mobile services where you might finish a job but the customer doesn't have their chequebook ready or doesn't have cash on hand.

Built for the UK Market

HiveSuite is designed specifically for UK businesses:

• VAT calculations built into all quotes and invoices
• QuickBooks integration for UK accounting software
• Pricing in GBP
• British date formats
• GDPR compliant data handling

Pricing That Scales With You

Mobile service businesses typically start as solo operators and grow gradually. HiveSuite pricing reflects this:

• Solo plan: £24.99/month (founding pricing for 12 months, then £34.99/month)
• Small team: £89.99/month for 5 users
• All features: Every plan includes the complete platform

No features locked behind expensive tiers. Whether you're a solo operator or have a team of mobile technicians, you get access to the same tools.

Getting Started

Starting with HiveSuite takes minutes:

1. Sign up with Google or email (no credit card required for 30-day trial)
2. Add your business details and branding
3. Import existing customers via CSV (optional)
4. Create your first quote or invoice
5. Install the PWA on your phone for mobile access

The platform includes guided tours to help you navigate each feature as you explore.

Frequently Asked Questions

Can I use HiveSuite offline?

HiveSuite requires internet connection to sync data and create quotes/invoices. Most mobile businesses use phone data connections whilst on the road, which works well with HiveSuite's mobile-optimised interface.

Do I need a separate app for my phone?

No. HiveSuite is a Progressive Web App that you install directly from your browser. It works on iPhone, Android, tablets, and desktop computers without requiring separate app store downloads.

Can customers book appointments online?

Not currently. Appointment booking is managed by you through the HivePlanner calendar. However, you can use the custom forms feature to collect enquiries from your website, which creates draft quotes automatically.

Does it integrate with my accounting software?

HiveSuite integrates with QuickBooks to automatically sync invoices, payments, and customer data. For other accounting software, you can export data manually or contact support about custom integration options.

What if I have multiple vehicles or team members?

HivePlanner allows you to assign jobs to specific team members. Each team member can log in on their own device to see their schedule and manage their assigned jobs.

How do I handle deposits or part payments?

You can create invoices for deposits and then create additional invoices for remaining balances. The financial tracking shows all payments against each customer and job.

Ready to streamline your mobile service business? Join the UK mobile service providers who've moved from spreadsheets and paper to HiveSuite. Start your 30-day free trial today—no credit card required.